Live Lecture Section 04

Security guards are required to complete written reports of occurrences, duties performed, and comprehensive descriptions of their tasks/observations. This section explains how to write reports that are objective and standardized. The following topics will be discussed in this lecture.

• How to record relevant factual data and circumstances in a notebook
• The different types and purposes of reports
• Recognizing legal implications of reports and confidentiality
• Incorporating who, what, where, when, why and how in report writing
• How to take a statement
• Identifying the appropriate method of communication to report an issue
• Explain the significance and legal ramifications of maintaining a precise and comprehensive
• Keep an accurate and complete notebook and the appropriate way to use it.
• Obtain and record a precise and comprehensive statement.
• Create accurate and complete written
• Safeguard and preserve evidence and a potential crime
• Prepare for the procedure of providing testimony in court.

Security guards are required to write a variety of reports for different audiences. Reports must be written in a clear, standardized format to ensure information is conveyed accurately and without bias. This module covers,

• The importance of using a notebook and the rules and format for taking accurate notes
• Different types of reports depending on the situation (e.g. Incident, use of force etc.)
• The basic elements of report writing (e.g. Date, time, location, actions/behaviours, description of individuals, observations, time of completion, etc.)
• Content of reports (e.g. Factual information only)
• The legal implications of reports (e.g. Necessary for audits or evidence in court)
• The difference between statements and reports
• How to properly distribute reports (e.g. Problems with e-mailing confidential reports)